Live Literature author code of conduct

Scottish Book Trust asks authors to agree to the following code of conduct before taking on Live Literature events.

The vast majority of Live Literature events are a positive, rewarding experience for the author, the organisation and the audience. To protect audiences, authors, organisations and Scottish Book Trust, we ask authors to agree to the following code of conduct before taking on events. This mirrors a set of terms and conditions that organisations must agree to when they are funded by Live Literature.

Please read the following policy and email live.literature@scottishbooktrust.com(this will open in a new window) if you have any concerns.

This policy is a living document and feedback will be reviewed at each meeting of the Live Literature Advisory Panel. It will be updated to reflect new legislation and best practice.

This policy was first circulated in 2018 after extensive consultation, and came into effect in Summer 2019 with the relaunch if the Scottish Book Trust website.

Why have a code of conduct?

There are separate and clearly defined policies where reported misconduct involves the welfare of children, young people and vulnerable people, which take priority over this conduct policy where relevant. These include but are not limited to: Scottish Book Trust’s Equal Opportunities Policy, Bullying and Harassment Policy, Child Protection Policy and Significant Incident Policy.

Our commitment to equalities, diversity and inclusion

Expected standards of behaviour

We expect that authors will act in a way that upholds these standards when carrying out events funded by Live Literature:

  1. present a risk of future harm to audiences, pupils or staff of host organisations, or
  2. are likely to severely damage the reputation of Scottish Book Trust or the Live Literature Programme.

Child protection

Session responsibilities

We expect that you will:

Practical advice on how to plan for and carry out a Live Literature session is available.

Expenses and payment

Authors can claim expenses for travel, accommodation and subsistence within our guidelines. Fees are paid within 30 days of Scottish Book Trust receiving your claim form. You can read an outline of our payment process on our website.

It is your responsibility to submit the claim form as soon as you can after the event. It is the organisation’s responsibility to complete their half of the form either online or on paper as soon as possible so that you can do this. If there’s a significant delay on the part of the organisation, please let us know.

Social media

Please be aware that our code of conduct applies to both online and offline behaviour e.g. online bullying and harassment. If you would like to reference Scottish Book Trust’s directory online e.g. your twitter biography etc., we can send you our short, good practice social media guidelines for partners. Please email live.literature@scottishbooktrust.com(this will open in a new window) for a copy.

Free events

Live Literature exists to bring authors into communities across Scotland and to advocate for authors to be paid for the work that they do.

Please be aware that you cannot receive the support of the programme while offering unpaid or discounted events in a way that undermines the purpose of the programme e.g. offering organisations a free event linked to Scottish Book Trust funding. We consider this misconduct. Find out more about free events and Live Literature.

Misconduct

Misconduct is when the behaviour of an event organiser or visiting author does not meet the expected standards of behaviour, and their actions or conduct

This policy sets out expected standards of behaviour and seeks to convey not just what people do but how they do it while representing or supported by the Live Literature programme. These standards emphasise the need to be respectful and professional at all times. If it is clear that an event organiser or author has not been respectful or professional, this is misconduct.

Where this is unclear, Scottish Book Trust takes into account that:

For this reason, we emphasise the importance of clear, honest communication between event organisers and visiting authors.

It is the responsibility of the author to be respectful and professional; it is the responsibility of the host organisation to make sure the author has received any specific information they need to act appropriately in the host’s venue beyond this general expectation.

Reporting misconduct

Investigating misconduct

The vast majority of Live Literature events are a positive, rewarding experience for the author, the organisation and the audience. Where problems arise, Scottish Book Trust will do its best to resolve issues between organisations and authors in the following ways:

Decisions based on this conduct policy made by Scottish Book Trust staff are always the result of a discussion between at least two contracted members of staff, and moderated or overseen by a member of Management Team or Senior Management Team, as appropriate.

Investigating misconduct & the storytelling community

To be listed as a storyteller on the author directory, you must first be an accredited storyteller on the Directory of Storytellers (TRACS)(this will open in a new window) as set out in our criteria. After gaining your accreditation, you would apply to the author directory, reading and accepting this Code of Conduct as part of submitting your application.

If you are registered on both directories please note the following:

  1. there is a present or immediate risk of future harm to audiences, pupils or staff of host organisations, or
  2. there is a present or immediate risk of severe damage to the reputation of Scottish Book Trust, Scottish Storytelling Forum or the Live Literature Programme.

Addressing misconduct

If misconduct by an author has occurred, we may take some or all of the following steps as appropriate:

Getting in touch with us

General enquiries: live.literature@scottishbooktrust.com(this will open in a new window)

Kayleigh Bohan, Writing Communities Co-ordinator (Live Literature): kayleigh.bohan@scottishbooktrust.com(this will open in a new window)

Caitrin Armstrong, Head of Writing Communities: caitrin.armstrong@scottishbooktrust.com(this will open in a new window)

Phone 0131 524 0160 and ask for Writing Communities.