Vacancy: HR Co-ordinator

We have an excellent opportunity for you to support our HR function as an HR Co-ordinator. This position offers the scope for exposure to all generalist HR activities in a great learning environment.

Role

Job title: HR Co-ordinator

Contract: Permanent, part time (28 hours per week)

Salary: Band 3: £23,000 – £28,349 FTE (pro-rated to £18,400 – £22,679)

Closing date: Monday 5 June, 9am

Location: Flexible hybrid working between home and our Edinburgh City Centre office

Benefits

• Generous holiday entitlement
• Company sick pay
• Pension with additional employer contributions
• Death in service benefit
• Free access to employee assistance programme

About the job

Working as part of the Operations Team and reporting to the HR Advisor, the HR Co-ordinator will support the HR function by providing high quality administrative and advisory support.

The HR Co-ordinator will support staff with their HR-related queries and will provide advice where possible or escalate to the HR Advisor when necessary. The post-holder will ensure all aspects of the employee life cycle are followed in line with the organisation's policies and procedures. The HR Co-ordinator will assist with all aspects of the HR function including recruitment, onboarding, annual leave and other absence, issuing contract documentation and maintaining HR records.

Key responsibilities

• Provide advice and guidance in response to general HR-related enquiries
• Support the end-to-end recruitment process, including analysis of monitoring forms for EDI purposes
• Organise and maintain confidential staff records, including initial audit
• Maintain HR recording systems and HR process systems, e.g. BreatheHR, Monday.com
• Complete pre-employment checks
• Prepare HR documents, e.g. contracts, salary letters, maternity letters
• Co-ordinate induction/onboarding programme, liaising with new starter, line manager, office manager and buddy
• Answer day-to-day staff queries on HR processes and provide training to support staff to maximise use of our HR portal (BreatheHR)
• Collate monthly payroll information, such as new starts, salary changes.
• Maintain template documents, checklists, HR policies and procedures to ensure they remain current and up-to-date, and assist the HR Advisor with the development of new policies and procedures, as required
• Support the development and implementation of HR initiatives
• Support the general work of the Operations Team including providing cover for the HR Adviser or Office Manager as required

You will have:

• CIPD Level 3 or equivalent operational experience and knowledge of HR
• Experience using Microsoft 365 including Word, Excel, PowerPoint, Teams
• Experience of updating and maintaining databases
• Excellent administration and organisation skills
• Excellent communication skills, both written and verbal
• High level of accuracy and attention to detail
• Ability to work with confidential information, recognising what constitutes confidential information and always maintaining confidentiality

Other information

Appointment will be conditional on securing basic clearance from Disclosure Scotland.

How to apply

Step 1: Download and complete our application forms

We do not accept CVs. To apply for this role, please complete our application form and equal opportunity form.

Step 2: Upload your completed forms to our recruitment portal

Ready to submit your forms? You will need to complete the following steps once you click the button below.

1. Click 'next' when you are ready to upload your documents.
2. Add your title to the document page.
3. Upload (or drag and drop) the files and click 'Upload' after each document.
4. When both documents are uploaded, submit your application.

(this will open in a new window)Upload your application forms

If you have any difficulties applying or queries regarding this post, you can request support by emailing recruitment@scottishbooktrust.com(this will open in a new window).

You can find more information about the role, our organisation and our values in the downloadable recruitment pack below.