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Digital child protection policy

This policy applies to all Scottish Book Trust staff and the Board of Trustees, as well as to contractors, consultants, freelancers, creative practitioners, student placements, interns or anyone else working on behalf of Scottish Book Trust.

The purpose of this policy is to protect children and young people (those under the age of 18) in an online capacity when they are participating in Scottish Book Trust programmes. This is not intended to supersede or replace our existing child protection policy, and will instead complement delivery of specifically digital programmes and events.

Specific guidelines for staff, freelancers and volunteers on the basic principles that guide our approach to child protection can be found in the Child Protection Policy.

Scottish Book Trust believes that a child or young person should never experience abuse of any kind. We have a responsibility to promote the welfare of all children and young people and to keep them safe at all times and in all settings, and we are committed to carrying out our activities in a way that protects them.

Roles and responsibilities

Setting policy

Scottish Book Trust’s Board of Trustees and the Chief Executive are responsible for ensuring an appropriate Child Protection Policy is in place and staff are trained in the use of the policy. The policy is reviewed annually by the Designated Child Protection Officer to ensure it is up to date and compliant with current legislation and best practice.

Lead officers

Scottish Book Trust has a Designated Child Protection Officer (DCPO), and a deputy, to whom staff can refer any concerns or issues regarding child protection or discuss and seek guidance on child protection more generally.

The DCPO and Deputy DCPO are available to answer any questions and provide advice from Monday–Friday, 9am–5pm. If you are from an organisation, we always recommend speaking to your own designated child protection officer in the first instance. 

The Scottish Book Trust lead officer contact details are as follows:

Designated Child Protection Officer (DCPO)

Caitrin Armstrong

Email: caitrin.armstrong@scottishbooktrust.com(this will open in a new window)

Telephone: 0131 514 0160

Deputy DCPO

Heather Collins

Email: heather.collins@scottishbooktrust.com(this will open in a new window)

Telephone: 0131 525 0160

Policy statement

We recognise that:

What are the potential risks?

We will seek to keep children and young people safe by:

Online workshops and livestreams

To create a safe environment for children in any livestream we will take safety considerations into account, in addition to following our safeguarding policies and procedures.

For activities not hosted by Scottish Book Trust, we will:

For activities hosted by Scottish Book Trust, we will:

  1. Live streaming is live, in real time. Any comments children make will be seen by others, and they may not be able to delete or edit what’s been said. It can become part of their digital footprint.
  2. Children shouldn’t share any personal information during a livestream. Remind them what personal information is and not to respond to contact requests from people they don’t know.
  3. Make sure they know who to tell if they see or hear anything upsetting or inappropriate.

Social Media

Scottish Book Trust Staff

Certain staff members may, on occasion, need to contact children through social media or other online communication channels. This section outlines a code of conduct for adults in this situation

We will always:

Creative practitioners and delivery partners

Authors, illustrators, creative practitioners or other freelancers working on behalf of Scottish Book Trust may use social media for their own professional and private use. While this policy covers work specifically with Scottish Book Trust, it is not intended to cover all social media activity by those working on our behalf. However, there are some additional considerations that should be observed for those in that situation.

Raising a Concern

If you have a concern about the welfare of a young person, the reporting procedure is identical to the normal processes outlined in our Child Protection Policy, and should be taken to a Designated Child Protection Officer in the first instance.

If online abuse occurs, we will respond to it by: