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Vacancy: Writing Communities Administrator (Live Literature)
This vacancy has now closed. This page is for information only.
Job title: Writing Communities Administrator (Live Literature)
Hours of work: Part-time, 17.5 hours per week, ideally working 4 days per week. Monday to Wednesday are essential.
Contract: Fixed-term 18-month contract
Salary: Starting salary £11,497.50 (FTE £22,995) Grade: 2, Salary band: £22,995 to £26249
Location: Blended between our Edinburgh Office and home
Closing date: 26 January 2026
Benefits
- Generous holiday entitlement
- Company Sick Pay
- Pension with 5% employer contributions
- Death in service benefit
- Free access to employee assistance programme
- Cycle to work scheme
About the job
Key responsibilities
- Deliver administration, logistics, and communications support for Live Literature delivery, including developing and streamlining administrative systems and processes as needed.
- Support management and assessment of applications to Live Literature programmes and the author directory, including scheduling panels to consider applications, attending panels and, where needed, stepping in as chair
- Support panel meetings by keeping notes of funding decisions, preparing and sending out applicant feedback.
- Support with programme evaluation at all stages.
- Work across Scottish Book Trust teams to support marketing our programmes and events, including Live Literature and coffee mornings
- Support with daily enquiries to the Writing Communities programme, including being a main point of contact on the Live Literature mailbox.
- Share responsibility for representing the Writing Communities Team on Scottish Book Trust working groups, such as Green Team.
- Participate in activities around developing and planning the strategic direction of the Writing Communities programmes and other related work.
- Work with other Scottish Book Trust teams as required to co-ordinate any Writing Communities input into other programmes.
- Support the work of Scottish Book Trust's equality, diversity and inclusion commitments, e.g. ensuring programme application forms and supporting resources are accessible.
Knowledge, skills and experience
- Efficiency, with excellent administrative skills and the ability to deliver multiple/competing priorities
- A minimum of two years administrative experience, including managing applications and programme data, responding to enquiries, supporting training and event delivery and maintaining online systems and resources
- Clear and confident communicator, both written and verbal, with experience of engaging a range of individuals and organisations with confidence, professionalism and diplomacy
- Exceptional organisational, planning and time management skills, with the ability to be flexible and proactive, to manage multiple priorities and meet deadlines
- A high level of IT literacy and competence, including experience of providing and updating copy (web 2.0, Microsoft Office, website input and maintenance, CMS)
- An interest in Scottish writing with a knowledge of writer development and the wider UK publishing industry would be beneficial
Other information
- The post is a hybrid role with regular attendance at Scottish Book Trust offices in Edinburgh.
- Appointment will be conditional on securing a Level 1 from Disclosure Scotland.
- Flexible working options are available, in line with the needs of the organisation as detailed above in the Working Pattern