Vacancy: Early Years Community Engagement Administrator

This vacancy has now closed. This page is for information only.

Job title: Early Years Community Engagement Administrator

Contract: 35 hours per week, Fixed term for 5 months

Salary: Starting salary £22,995

Location: Blended between our Edinburgh Office and home

Closing date: 18 January 2026

Benefits

• Generous holiday entitlement
• Company Sick Pay
• Pension with 5% employer contributions
• Death in service benefit
• Free access to employee assistance programme
• Cycle to work scheme

About the job

Download the recruitment pack

The Early Years Community Engagement Administrator provides reliable and efficient administration to support the smooth running of the Early Years programme, with a particular focus on local authority steering groups, and our outreach offer. The post holder will be friendly, reliable and efficient as a first point of contact for Local Authority Steering Group participants.

Key responsibilities

• Provide administrative support to steering group meetings, including related correspondence, minute-taking, regular email updates, and other follow-up work
• Support the EY Community Engagement Manager in setting up other external meetings
• Assist the EY Community Engagement team with a range of administrative tasks including: mailing out resources, sending programme information and web links, dealing with basic level programme enquiries, organising incentives for case studies, support for specific one-off targeted projects
• Support process for allocating additional resources e.g. paired resource kits (setting up and emailing out the application links, liaising with coordinators/practitioners about distribution)
• Support EY Community Engagement team with disseminating national guidance for Bookbug Sessions
• Monitor feedback from Bookbug practitioners and collect and collate quarterly data from local Bookbug programmes e.g. Bookbug Session figures
• Send updates to local Bookbug Co-ordinators facilitating links with Bookbug practitioners from organisations in their area
• Manage and upload key contact data onto database/CRM/LMS
• Shared responsibility for monitoring and answering general enquiries from the Bookbug Inbox with EY Operations Administrator
• Compile and send regular communications on behalf of the Community Engagement team
• Provide administrative support for Shared Practice events

Knowledge, skills and experience

• An experienced office administrator
• Excellent communication skills, written and verbal and the ability to interact professionally, with a friendly, approachable manner
• Experience of managing external relationships and contacts
• Excellent organisational skills and time management skills, with meticulous attention to detail, taking a pride in working to a high standard
• Highly competent IT skills – particularly confident with MS Office including Excel and Teams, previous experience of Zoom and Eventbrite is desirable
• A team player but able to self-motivate and work to multiple priorities
• Experience of databases, handling and analysing data, previous use of a Learning Management System is desirable

Other information

• The post is a hybrid role with regular attendance at Scottish Book Trust offices in Edinburgh
• The post may involve occasional travel within Scotland and out of office hours work from time to time including occasional evenings and weekends
• Appointment will be conditional on securing a Level 1 from Disclosure Scotland
• Flexible working options are available