Vacancy: Writing Communities Administrator (Live Literature)

Are you an experienced and organised administrator with an interest in Scottish writing and writer development? We are looking to recruit a part-time Writing Communities Administrator to support our Live Literature programme.

About the role

Job title: Writing Communities Administrator (Live Literature)

Contract: Fixed term for 12 months. Part-time.

Hours of work: 17.5 hours per week. We require cover across the week, therefore an ideal working pattern would be Monday, Tuesday and Wednesday (half day); however we are open to a discussion about a flexible working pattern subject to the needs of the organisation.

Salary: Grade 2, Salary Band £21,850 - £24,999 FTE, part time pro-rated to £10,925 – £12,499.50

Closing date: Midnight on Monday 7 October 2024

Location: Flexible hybrid working between home and our Edinburgh City Centre office

Benefits

• Generous holiday entitlement
• Company sick pay
• Pension with additional 5% employer contributions
• Death in service benefit
• Free access to employee assistance programme

Download the recruitment pack

Key responsibilities

• Work flexibly to support the Writing Communities Coordinator in the administration, logistics and communications involved in Live Literature delivery, including the development and streamlining of administrative systems and processes as appropriate
• Support the Writing Communities Coordinator with managing and assessing applications to Live Literature programmes and the author directory, including scheduling panels to consider applications, attending panels and, where needed, stepping in as chair
• Support panel meetings by keeping notes of funding decisions, preparing and sending out applicant feedback
• Support the Writing Communities Coordinator on programme evaluation at all stages
• Work across Scottish Book Trust teams to support marketing our programmes and events, including Live Literature and coffee mornings
• Support with daily enquiries to the Writing Communities programme, including being our main point of contact on the Live Literature mailbox
• Work with the Writing Communities and Website teams to maintain Writer Resources including web pages (such as Opportunities for Writers, Funding and Retreats)
• Support wider Writing Communities programmes by attending events and taking notes for the Creative Writing Group for Young People; and Scots Language Resource Network
• Share responsibility for representing the Writing Communities Team on Scottish Book Trust working groups, such as Green Team and EDI
• Participate in activities around developing and planning the strategic direction of the Writing Communities programmes and other related work
• Work with the Writing Communities Administrator (Writer Development) on shared tasks including digital development, Young Writers’ Editorial Group and 50 Word Fiction.
• Work with other Scottish Book Trust teams as required to co-ordinate any Writing Communities input into other programmes
• Support the work of Scottish Book Trust's equality, diversity and inclusion commitments, e.g. ensuring programme application forms and supporting resources are accessible.

Knowledge, skills and experience

• This post calls for efficiency, excellent administrative skills and the ability to balance multiple priorities
• Considerable administrative experience, including managing applications and programme data, responding to enquiries, supporting training and event delivery and maintaining online systems and resources
• Clear and confident communicator, both written and verbal, with experience of engaging a range of individuals and organisations with confidence, professionalism and diplomacy
• Exceptional organisational, planning and time management skills, with the ability to be flexible and proactive, to manage multiple priorities and meet deadlines
• A high level of IT literacy and competence including experience of providing and updating copy (web 2.0, Microsoft Office, website input and maintenance, CMS)
• An interest in Scottish writing with a knowledge of writer development and the wider UK publishing industry would be beneficial

Other information

The post is based at Scottish Book Trust offices in Edinburgh. Hybrid, flexible working is available. Appointment will be conditional on securing basic clearance from Disclosure Scotland.

How to apply

Step 1: Download and complete our application forms

We do not accept CVs. To apply for this role, please complete our application form and equal opportunity form.

Download application form

Download equal opportunities form

Step 2: Upload your completed forms to our recruitment portal

Ready to submit your forms? Click the button below and complete these steps.

• Add your contact information.
• Click 'next' when you are ready to upload your documents.
• Add your title to the document page.
• Upload (or drag and drop) the files and click 'Upload' after each document.
• When both documents are uploaded, submit your application.

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If you have any difficulties applying or queries regarding this post, you can request support by emailing [email protected](this link will open in a new window).You can find more information about our organisation(this link will open in a new window) and our values(this link will open in a new window).