Vacancy: HR Co-ordinator

Job title: HR Co-ordinator

Contract: Fixed term (12 months), 28 hours per week

Salary: Grade 3 (£22,000 – £26,999)

Closing date: Monday 27 February, 12 noon

Job Summary

Working as part of the Operations Team and reporting to the HR Advisor, the HR Co-ordinator will support the HR function by providing high quality administrative and advisory support.

The HR Co-ordinator will support staff with their HR-related queries and will provide advice where possible or escalate to the HR Advisor when necessary. The post-holder will ensure all aspects of the employee life cycle are followed in line with the organisation's policies and procedures. The HR Co-ordinator will assist with all aspects of the HR function including recruitment, onboarding, annual leave and other absence, issuing contract documentation and maintaining HR records.

Key Responsibilities

• Provide advice and guidance in response to general HR-related enquiries.
• Support the end-to-end recruitment process, including analysis of monitoring forms for EDI purposes.
• Organise and maintain confidential staff records, including initial audit.
• Maintain HR recording systems and HR process systems, e.g. BreatheHR, Monday.com.
• Complete pre-employment checks.
• Prepare HR documents, e.g. contracts, salary letters, maternity letters.
• Co-ordinate induction/onboarding programme, liaising with new starter, line manager, office manager and buddy.
• Answer day-to-day staff queries on HR processes and provide training to support staff to maximise the use of our HR portal (BreatheHR).
• Collate monthly payroll information, such as new starts, and salary changes.
• Maintain template documents, checklists, HR policies and procedures to ensure they remain current and up-to-date and assist the HR Advisor with the development of new policies and procedures, as required.
• Support HR process improvements and projects as required.
• Support the general work of the Operations Team including providing cover for the HR Adviser or Office Manager as required.

Knowledge, Skills and Experience

• CIPD Level 3 or equivalent operational experience and knowledge of HR.
• Experience using Microsoft 365 including Word, Excel, PowerPoint, Teams.
• Experience updating and maintaining databases.
• Excellent administration and organisation skills.
• Excellent communication skills, both written and verbal.
• High level of accuracy and attention to detail.
• Ability to work with confidential information, recognise what constitutes confidential information and always maintain confidentiality.

Other information

The post is based at the Scottish Book Trust offices in Edinburgh. Hybrid, flexible working is available.

Appointment will be conditional on securing basic clearance from Disclosure Scotland.

How to apply

Applications are now closed. This page is for information only.