Vacancy: Early Years Training Administrator

Job Title: Early Years Training Administrator

Contract: Part time (3 days a week), fixed term (12 months)

To meet operational requirements, working hours will be Tuesday, Wednesday, Thursday, 21 hours total per week.

Salary: Grade 2, £19,000 – £21,999

Closing date: Wednesday 6 July, 12 noon

Job Summary

Scottish Book Trust's Early Years programme delivers Bookbug, Scotland's national book gifting programme, providing a free, high quality book bag to every baby, toddler, three-year-old and P1 child in the country.

The Early Years Training and Development Team provides a comprehensive range of training for practitioners across Scotland, supporting them to gift Bookbug bags, lead Bookbug Sessions and deliver targeted outreach work to families.

The Early Years Training Administrator plays a key role in ensuring the successful delivery of the Bookbug Training Programme by organising a full calendar of training events across all 32 local authorities in Scotland.

Key Responsibilities

• Planning, organising and booking the training sessions, including: liaising with key contacts from a variety of sectors to arrange training; handling communications with local programme co-ordinators; managing all arrangements with trainers delivering the sessions; booking/sourcing training venues and catering; organising the delivery logistics for training resources
• Ongoing management of the training schedule to ensure optimum numbers and timings of sessions
• Supporting trainees to access online training sessions
• Management of the Bookbug Session Leader training application process, including sifting applications for eligibility and communications with applicants.
• Supporting trainers with their admin requirements around planning and delivery
• Ensuring all relevant invoices are received and processed in a timely manner
• Assisting the wider Early Years team with administrative tasks as required
• Representing the Bookbug programme as appropriate at conferences, network meetings and events

Skills and Experience

• Experience gained working in an administrative environment
• Excellent communication skills
• Excellent interpersonal skills with the ability to manage relationships with external contacts
• Ability to work accurately with meticulous attention to detail
• Proficiency in the use of Microsoft Office
• Familiarity with databases, handling and analysing data
• Excellent organisational skills and time management with the ability to work with multiple priorities
• Capable of working effectively as part of a team and on own initiative
• An interest in literature and the early years

Other information

The post is based at Scottish Book Trust offices in Edinburgh – the role will be working remotely with designated access to the office during current restrictions.

The post involves occasional travel within Scotland and out of office hours work from time to time including occasional evenings and weekends. The hours are part time (3 days a week) to meet operational requirements, working hours will be Tuesday, Wednesday, Thursday – 21 hours total per week.

Please note, due to staff holidays there will be a short delay between the closing date of this recruitment window and the date of shortlisting. Unsuccessful candidates will be notified by Monday 25 July.

How to apply

Step 1: Download and complete our application forms

We do not accept CVs. To apply for this role, please complete our application form and equal opportunity form.

Download application form

Download equal opportunities form

Step 2: Upload your completed forms to our recruitment portal

Ready to submit your forms? You will need to complete the following steps once you click the button below.

1. Click 'next' when you are ready to upload your documents.
2. Add your title to the document page.
3. Upload (or drag and drop) the files and click 'Upload' after each document.
4. When both documents are uploaded, submit your application.

(this will open in a new window)Upload your application forms

If you have any difficulties applying or queries regarding this post, you can request support by emailing recruitment@scottishbooktrust.com(this will open in a new window).

You can find more information about our organisation and our values below.