Authors: What to Expect During a Session
*If you are organising a Live Literature event and need information about sessions, click here*
- A session is approximately 1 hour long, depending on the type of event
- The maximum length of a session is one-and-a-half hours
- You will decide the actual length of the session with the organiser of the event
- If the audience group changes part of the way through an event, this counts as the beginning of a new session (e.g. beginning a new workshop with a different school class).
Checklist for planning your session
The organisation plans the event and books you to carry out the session. It is useful to check with the organiser of the event that they have received enough sessions for your visit and for all sessions you will be delivering. Contact us as soon as possible if you are not sure about this.
Confirm all necessary details with the organiser – you may want to use this list as a guide:
- Organiser name, contact details and location of event
- Day, date and time of sessions
- That sessions are part of the Live Literature programme. If only part of the project is being supported by Live Literature you should check how you will be paid for the rest of the sessions.
- Number, length and expected content of sessions -- particularly that you are in agreement about what a ‘session’ means
- How many people will attend and who will make up the expected audience (e.g. age range of pupils)
- Promotional arrangements for the event
- Any arrangements for travel, food or accommodation that you need advice on – e.g. good local hotels or directions
- Check that the Live Literature claim form will be provided on the day – it is your responsibility to send this to us, not the organisation’s, and we cannot pay your fee and expenses until we receive it.
Frequently asked questions about sessions
How long is a session?
A session lasts approximately 1 hour with a maximum length of one-and-a-half hours. We cannot pay a higher fee for sessions that run over. We’re happy to talk to organisers on your behalf to make this clear if necessary.
How much time should I have to prepare a session?
Ideally, you would have a few months to talk to the organiser about what would work best for you and your audience. Occasionally organisers may get in touch with you at late notice. It is up to you to decide whether to go ahead. Organisers must give you adequate time to prepare. If an organiser makes a major last-minute change that you are not happy with, you are not required to carry out the session.
Will the organiser have any of my books at the event?
If the organiser hasn’t said anything, ask them about it directly. We have guidance about book sales for organisers here. If the organisation cannot order sale/return copies through a trade distributor, ask if you can bring along some of your own copies to sell, or if your publisher could send some books to the venue. This might not be appropriate for all audiences or workshop settings.
What if I can’t get in touch with the organiser?
This is very rare. If you have tried their contact numbers and emails – including calling the main number of the organisation or local council office – let us know as soon as you can.
What can I do if something went wrong at the event?
Let us know on your feedback form (attached to the claim form). If you feel more comfortable calling or emailing us directly, we would be grateful to hear your feedback. We will do our best to help and we will work to prevent similar problems at future events. Your feedback will be confidential.