Vacancies

Thank you for your interest in joining our team. Scottish Book Trust is committed to promoting Equality, Diversity and Inclusion and welcomes applications from all sectors of the community. For further information, please see the attachments below.

If you have any queries, please contact recruitment@scottishbooktrust.com, or call Laura on 0131 524 0160

 

We are currently recruiting for:

Early Years Outreach Manager

Reader Development Administrator

 

The following positions are now closed for applications:

Database Development Co-ordinator

Schools Events Manager – (Maternity Cover)

 


 
 

Early Years Outreach Manager

Salary: Grade 5 - £28,000 - £31,999 (Full-time, permanent)

Reporting to: Head of Early Years

 

Job Summary

The role leads on the strategic delivery of outreach work, particularly targeted support for families who need extra help to access the benefits of Bookbug. This involves close collaboration with the Head of Early Years, EY Programme Development Manager and EY Operations Manager to ensure outreach activity is a cohesive part of the EY programme. The role contributes to the overall aim of promoting early book-sharing, songs and rhymes, to help all children in Scotland lead happier, healthier and safer lives.

The EY Outreach Manager leads on the delivery of our national training programme, advocacy of the outreach programme to key stakeholders and partners, building and maintaining strong working relationships with local authority steering groups and line-management of a small in-house outreach team.

 

Key Responsibilities:

  • Develop and maintain strong working relationships across Scotland with relevant stakeholders, including health, social work, education and library services, and national third sector organisations.
  • Chair regular local authority steering group meetings
  • Lead on delivery of tailored training plans for each local authority
  • Oversee delivery of outreach-related external events (e.g. Shared Practice events)
  • Promote Bookbug Outreach to new audiences and advocate at a national level
  • Lead on evaluation and improvement of Bookbug Outreach and identify further research needs
  • Support the EY Programme Development Manager to ensure training resources (e.g. handbooks) are effective
  • Oversee project work targeting equalities objectives
  • Manage and monitor EY Outreach Programme budget (c£200k)
  • Prepare internal and external reports on programme achievements
  • Monitor and manage outreach team workload and progress against targets
  • Line-manage 3 members of staff, supporting their development and achievement of objectives
  • Keep up to date with Early Years policies and research, in order to drive strategic development of the outreach work
  • Contribute to the strategic development of the Early Years programme
  • Contribute to the preparation and submission of funding applications
  • Attend conferences, network meetings and events as an ambassador for Scottish Book Trust

 

Skills and Experience:

  • A minimum of three years’ experience of managing complex large-scale projects
  • Ability to lead and motivate a small team
  • Ability to work collaboratively with managers across the EY team to deliver the programme aims
  • Highly motivated, organised and efficient; able to manage, prioritise and delegate a large and varied workload
  • Excellent communication and negotiation skills; ability to inspire and convince key stakeholders and partners
  • Skilled network builder and experience of managing key external relationships
  • Excellent budget management skills
  • Excellent IT skills, including Microsoft Office programmes
  • Full, clean UK driving licence.
  • Knowledge of key national early years policies

 

Other Information

The post is based at SBT’s Edinburgh office but requires frequent travel throughout Scotland including overnight stays, as well as some evening and occasional weekend working.

 

Deadline for Applications

Tuesday 28 March 2017, 5 pm

Interviews will be held week commencing  10 April

 

How to apply

To apply for this post please complete a Scottish Book Trust Application Form along with the Equal Opportunities form and email them to recruitment@scottishbooktrust.com 
For further information, please contact recruitment@scottishbooktrust.com, or call 0131 524 0160

 

 

 


 

Reader Development Administrator

Salary: Grade 2 - £18,500 - £20,999 (Full-time, permanent)

Job summary

The Reader Development (RD) team delivers a programme which aims to get more people reading more often. To ensure we reach a wide audience, staff in the team work closely with our other teams (Early Years, Schools and Writer Development), as well as a huge range of partners across Scotland. The RD Administrator reports to the Head of Reader Development and is responsible for delivering logistical aspects of the programme, including administration systems, distribution, web content, event management and communication with participants. The postholder works closely with the RD Coordinator and the Marketing team.

Key responsibilities

  • Supporting the Reader Development team in the administration, logistics and communications involved in delivery of the annual programme
  • Liaising with the Print and Marketing Co-ordinator on the commission of print materials, particularly developing the content for those materials
  • Organising distribution of marketing materials and publications
  • Liaising with the Print Co-ordinator on the development of publications related to the programme
  • Monitoring aspects of project budgets
  • Working with the Head of Reader Development and other colleagues to set up programme events including launches, meetings and celebrations
  • Liaising with the marketing team to deliver programme-related social media activity
  • Acting as the point of contact for RD website issues 
  • Working with the Website Manager to plan, and deliver the Reader section layout and content, including blogs 
  • With the support of the Head of Reader Development, identifying, planning and delivering new content for the Reader section of the website
  • Sourcing, proofing and approving external project content for publication on the website

Skills and experience

  • Substantial administrative experience with excellent organisational skills
  • High level of IT skills including Microsoft Office
  • Experience of updating websites and using social media
  • Event management experience
  • Experience of working with volunteers and/or community groups

Person specification

  • Clear and confident communicator, both written and verbal, with experience of engaging with a range of professionals and creative practitioners
  • Passionate about books, reading, writing and their potential to impact on people’s lives 
  • Ability to manage multiple priorities and work to strict deadlines
  • Attention to detail
  • Ability to work well as part of a team as well as using own initiative to problem solve

Location

The post is based at Scottish Book Trust’s offices in Edinburgh, however, the postholder must be able to undertake some travel within Scotland, including occasional overnight stays.

Deadline for Applications

Friday 31 March 2017, 5 pm

Interviews will be held on 11 April

 

How to apply

To apply for this post please complete a Scottish Book Trust Application Form along with the Equal Opportunities form and email them to recruitment@scottishbooktrust.com 
For further information, please contact recruitment@scottishbooktrust.com, or call 0131 524 0160

 

 


 

 

The Following Positions are Now Closed

 

Database Development Co-ordinator

Salary: Grade 4 (£25,000-£27,999 – Full time, 1 year fixed-term)
Reporting to: Website Manager

Job Summary

The Database Development Co-ordinator supports the Website Manager in the development and introduction of a new fundraising CRM to manage contacts and projects across the charity. The post-holder influences the direction and implementation of the CRM system, as well as cleansing and updating the data currently held, ensuring it is both fit for purpose and complies with data protection guidelines. The Database Development Co-ordinator also supports and manages the current projects database (Drupal) which administers some of SBT’s key programming.

This is a key role within the Marketing and Communications team which works with other programme teams across the charity. The post-holder provides support to the Website Manager on project management and input into general Marketing and Communication team activities.

The role requires a proactive approach to problem-solving, enthusiasm for data systems and management and significant experience of managing a non-profit database. Experience of data analysis and reporting is essential as well as confidence and ability to work in a role that supports and encourages staff across the charity.

Key responsibilities

Database Management and Administration

  • Administration and maintenance of the SBT database(s), including regular data cleansing and working with programme delivery teams to ensure accuracy and integrity of data
  • Input into the strategic development of the project and contacts databases, including the structure and set up of a new CRM and fundraising system
  • Work closely with programme teams to manage and import records 
  • Work with Website Manager and programme teams to plan and manage any database developments
  • Advising on and implementing project database development, including scoping and liaison with the external database developer
  • Lead on data protection requirements 
  • Develop data usage policies and guidelines and manage user access requirements

Database Support

  • Provide day-to-day support for staff, troubleshooting database user issues and problems, referring more complex items to the external support provider as appropriate
  • Work closely with programme teams to plan, create, run and manage reports 
  • Run database support group to enable effective and efficient use of the system across the organisation
  • Develop and provide staff training on use of the database systems
  • Create and maintain documentation of database user guides for staff

Website Support

  • Day-to-day support for Website Manager on development projects
  • Monitoring and updating of database budgets


Knowledge, Skills & Experience

Essential

  • Significant experience of managing and working with a fundraising CRM (e.g. Raiser’s Edge, Salesforce, eTapestry) including maintenance and data manipulation.
  • Significant knowledge and experience of IT systems (specifically MS Windows based)
  • Friendly and efficient customer services approach to training and supporting staff in the use of the IT systems and database
  • Project management skills for planning, prioritising and monitoring database developments and the resolution of database and IT issues
  • Ability to work across teams, manage competing priorities and staff expectations effectively
  • Experience of creating status reports for management, identifying risks and issues
  • Experience of managing relationships with external providers including monitoring and pushing through issue resolution
  • Experience of monitoring and reporting on budgets


Desirable

  • A good understanding of UK data protection regulation
  • An awareness of Institute of Fundraising Code of Fundraising Practice
  • Experience in a marketing and communications environment
  • Knowledge of Drupal 
  • Enthusiasm for and understanding of the aims and work of Scottish Book Trust and the wider arts/educational charity sector

 

Other Information

The post is based at Scottish Book Trust’s offices in Edinburgh.

 

Deadline for Applications

Monday 13 March 2017, 9 am

Interviews will be held on Thursday 23 March

 

How to apply

To apply for this post please complete a Scottish Book Trust Application Form along with the Equal Opportunities form and email them to recruitment@scottishbooktrust.com 
For further information, please contact recruitment@scottishbooktrust.com, or call 0131 524 0160

 

 


 

Schools Events Manager - (Maternity Cover) - minimum 9 months, may extend to 12 months

Salary: Grade 4 (£25,000-£27,999 plus £500 touring allowance)
Reporting to: Schools Programme Manager

 

Job Summary

The Schools Programme team delivers a range of projects which encourage children and young people to engage with reading and writing. This Schools Events Manager role demands a thorough knowledge of children’s books and writers and a command of emerging trends and developments in the UK children’s literature sector. Highly developed project management skills are essential as is creativity and vision in planning and delivering exciting and impactful tours and events across a range of settings. You will work closely with the Schools Programme Manager and the Schools Events Administrator to create an innovative programme of events aimed at children, young people and the education sector to take in venues across Scotland and the UK.

This post line manages the Schools Events Administrator.

 

Key Responsibilities

  • To design, schedule and manage a creative and imaginative events programme across Scotland
  • To manage the touring programme and a programme of one-off events (approx. 7 tours per year, away from home overnight between 3 and 10 days at a time)
  • Develop and maintain mutually beneficial relationships with publishers, children’s writers/illustrators, the education/library sector and relevant children’s literature organisations, alongside the Schools Programme Manager.
  • To maintain awareness and knowledge of the UK and international contemporary children’s literature sector, including new publications and events
  • To attend events as appropriate, acting as an ambassador for Scottish Book Trust
  • Liaise with the SBT Press Officer to ensure effective press and publicity for the touring and events programme
  • To line manage the Schools Events Administrator to ensure regular updates to the Schools programme information on the website, maintenance of relevant databases and provision of effective administrative and event support
  • To work to set budgets, monitoring and evaluation systems
  • To work with the Schools Programme Manager to design and deliver the Bookbug Picture Book Prize and the Scottish Teenage Book Prize.
  • To maintain and update, with the support of the Schools Programme Administrator and Schools Events Administrator, the relevant sections of Scottish Book Trust website and affiliated sites
  • To drive the SBT van to support SBT events
  • To be responsible for the SBT van maintenance and legal compliance

 

Skills and Experience

  • Extensive knowledge of children’s and young adult books, reading and writing and their context in Scotland
  • Extensive project management and events experience
  • Experience of working with publishers, authors and illustrators
  • Experience of managing staff
  • Experience of establishing and managing partner relationships
  • Ability to plan and manage multiple priorities and work to strict deadlines
  • Clear and confident communicator, both written and verbal, with experience of engaging with a range of learning professionals and creative practitioners
  • Experience of managing budgets
  • A high level of IT literacy and competence (web 2.0, Microsoft Office, database entry)
  • Knowledge of child protection policies and event health and safety legislation
  • Degree or equivalent in a relevant area of study

 

Person Specification

  • Passionate about reading, writing and their potential to impact on young people’s lives, especially in a school setting
  • Creative, imaginative and able to assess new opportunities and build new partnerships
  • Excellent networker and confident ambassador
  • Ability to work well as part of team
  • Able to use own initiative to manage and prioritise workload
  • A full, clean UK driving licence and confident, experienced driving skills

 

Other Information

Although based at Scottish Book Trust’s offices in Edinburgh, the post-holder must be prepared to travel extensively for work-related duties

The post may involve working with young people and vulnerable adults, therefore appointment will be conditional upon securing basic clearance from Disclosure Scotland

 

Deadline for Applications

Monday 13 March 2017, 9 am

Interviews will be held week commencing 27 March

 

How to apply

To apply for this post please complete a Scottish Book Trust Application Form along with the Equal Opportunities form and email them to recruitment@scottishbooktrust.com 
For further information, please contact recruitment@scottishbooktrust.com, or call 0131 524 0160