Thank you for your interest in joining our team. Scottish Book Trust is committed to promoting Equality, Diversity and Inclusion and welcomes applications from all sectors of the community. For further information, please see the attachments below.
If you have any queries, please contact firstname.lastname@example.org, or call Laura on 0131 524 0160
The following vacancies are closed for applications
(Maternity Cover – 9-12 month fixed term contract)
Grade: 2 (£18,500 - £20,999)
The post is part of a small operations team, supporting the work of the wider organisation through the provision of an efficient and conducive office environment and by maintaining various support processes and functions.
The post has three key areas of responsibility:
- Supporting the Director of Finance & Operations (DFO) by creating an efficient and productive office environment for Scottish Book Trust staff.
- Providing general administrative and secretarial support to the CEO and 3 SMT Directors, as required. This includes administration of the quarterly Board meetings and minute taking.
- Supporting SBT’s HR work by maintaining HR systems and processes, including recruitment, sickness absence and appraisal monitoring.
In addition, the post supports the general work of the Operations Team and wider organisation with occasional admin/office related tasks.
- Provide general administrative support, diary management, make travel arrangements and organise meetings for the CEO and DFO
- Support the DFO with administration around Board meetings, liaising with the Chair as required and taking minutes at Board meetings
- Be a first point of contact for general telephone and email enquiries, meet and greet visitors as required
- Ensure office and kitchen equipment is functioning and supplies maintained
- Maintain appropriate stocks of office, kitchen and toilet consumables
- Assist with ordering and setting up new/replacement PCs and related IT equipment
Building and Garden Maintenance
- Ensure office interiors, including kitchen and toilets, are kept tidy and are properly maintained
- Manage the office cleaning contract and support SBT’s environmental policy by managing the refuse and recycling processes
- Manage and monitor cost-effective utilities contracts and maintain the organisation’s carbon reporting systems
- Manage the contracts for the maintenance of the garden and external fabric of the building
- Monitor the security systems and manage the contracts for building security and fire alarms
Supporting SBT’s HR requirements
- Maintaining accurate confidential HR records for staff
- Maintaining HR recording systems e.g. sickness absence and appraisals
- Providing administrative support to line managers by running efficient recruitment and induction processes
Skills and experience
- Minimum of 2 years’ experience in an administration role in an office environment
- Excellent organisational skills with ability to prioritise a variety of tasks on a daily basis
- High attention to detail and accuracy
- Methodical approach and task-focussed
- A friendly, flexible, can-do attitude, motivated to provide a high quality support service
- Competent using spreadsheets, databases and handling data for statistical reporting; confident with numerical data and calculations
- Experience of managing a range of contracts with external providers such as cleaners, printer providers and other property maintenance and office related services
- Budget monitoring and price negotiation skills
- High degree of competence in MS Outlook, Word and Excel
- Excellent written and verbal communication skills
- Excellent problem-solving skills with ability to use own initiative and stay calm under pressure
- Familiarity with HR systems and practices is desirable
- Experienced at maintaining confidentiality
- Experience of minute taking and diary management
The post is based at Scottish Book Trust’s offices in Edinburgh.
Deadline for Applications
Monday 19 February 2018, 9am
Interviews will be held on 28 February 2018
(1 year, full time, fixed term position with potential renewal)
Grade: 4 (£25,000 - £27,999)
Scottish Book Trust’s Early Years programme delivers Bookbug, Scotland’s national book gifting programme, providing a free, high quality, book bag for every baby, toddler, three-year-old and primary 1 child in the country. Bookbug training is delivered on a national scale, enabling practitioners to deliver public Bookbug Sessions and to work in a targeted way with families who need the most support to access the benefits of book sharing and singing.
This post will work closely with the Early Years Programme Development Manager (EYPDM) and the wider Early Years team to increase the depth of impact of the Bookbug Programme and ensure parents and professionals have access to a wider range of high-quality resources to support them to engage with the Bookbug Programme.
This will focus on:
- Updating and creating professional resources to support the Bookbug Programme, including the training programme
- Research to inform strategic programme developments
- Expand the reach of the programme to engage new audiences
- Supporting the EYPDM with quality assurance
The post requires significant experience of working in an early years context as well as an excellent knowledge and understanding of early years development and early years policy in Scotland.
The Early Years Training and Resource Developer is part of the Early Years team and is line managed by the Early Years Programme Development Manager who works closely with the EY Outreach Manager and the EY Operations Manager.
- Leading on writing and developing content including updating training handbooks, hand-outs to support training and other materials as directed by the EYPDM
- Developing evidence-informed content for new resource section of the website for both families and EY Practitioners
- Supporting consultation work, including facilitation of focus groups or interviews, writing up findings and recommendations
- Reviewing training presentations and ensuring they are updated annually to reflect changes in programme information and policies
- Carrying out desktop research to inform training and resource development
- Creating resources to support Song and Rhyme Library development
- Working with the EYPDM to develop a quality assurance framework for the Bookbug programme (e.g. training and Bookbug Sessions)
- Representing the Bookbug programme and deputising for other members of the Early Years team, as and when appropriate, at conferences, network meetings and events
Knowledge, skills and experience
- A degree in Child Development, or similar qualification or significant professional experience in the Early Years field
- Experience of developing and delivering training courses for an adult audience
- Significant experience working within an early years’ environment with children aged from birth to five
- Knowledge of current early years policy in Scotland
- Knowledge of current research in the fields of early years and child development
- Excellent written communication and presentation skills
- Excellent project management skills including working to deadlines
- Ability to work with minimal supervision
- Good IT skills, including competence in Microsoft PowerPoint, Excel, Word, Email and Internet browsers
- Good people skills and ability to work well with others
- A passion for books and extensive knowledge of children’s picture books
- Knowledge and experience of working with music in the early years
- Knowledge of NHS Scotland’s early years agenda and experience working with health organisations and health professionals
- Experience of working collaboratively in-house and across teams as well as with key external partners
- Experience working in areas of socio-economic deprivation
- Experience building relationship with a variety of external stakeholders
- Experience of developing consultations, including the facilitation of focus groups
- Experience of working with parents and children together
The Early Years Training and Resource Developer is based at Scottish Book Trust’s offices in central Edinburgh, however the post-holder must be prepared to travel occasionally for work-related duties. Depending on experience, we may consider part time or flexible hours.
The post may involve working with young people, therefore appointment will be conditional upon securing Basic Disclosure level clearance from Disclosure Scotland.
Deadline for Applications
Monday 15 January 2018, 5pm
Interviews will be held on 25 January 2018
How to Apply