Vacancies and opportunities

Thank you for your interest in joining our team. Scottish Book Trust is committed to promoting Equality, Diversity and Inclusion and welcomes applications from all sectors of the community. For further information, please see the attachments below. If you have any queries, please contact recruitment@scottishbooktrust.com, or call Laura on 0131 524 0160

 

The following opportunities are now available:

School Communities Manager (Maternity)

HR Advisor

Web & Digital Products Manager

Schools Communities Digital Projects Manager

Director of Marketing and Communications

Board Member

Board Member (Treasurer)

 

The following opportunities have now closed: 

Schools Communities Administrator (Events) 

 


 

Schools Communities Manager

Salary: Grade 5 (£28,500 - £34,000)

Contract: Fixed term 9-12 months, maternity cover, full-time 35 hours per week

Reporting to: Head of School Communities

Closing Date: Monday 19 November 9am

Interview Date: Thursday 29 November

Job Summary

As part of its work with school communities, Scottish Book Trust works in partnership with the Scottish Government and Education Scotland to deliver Read, Write, Count and the First Minister’s Reading Challenge.

The School Communities Manager leads on the design, supply and distribution of the bag gifting component elements to agreed deadlines and budgets. The post also leads on the strategic development, design and implementation of discrete projects in both programmes, including the Read, Write, Count training programme, working with relevant stakeholders, as required. The post works closely with the other School Communities Managers to ensure teaching resources align with bag-gifting component elements and the wider School Communities Programme. The post line manages the School Communities Administrator post.

The post leads on establishing and managing expert panels and external consultants to support programme design and impact. The role line manages the Regional Outreach Coordinators to establish local authority, school and community relationships.

Key Responsibilities

  • Source and manage supply of bag-gifting component elements, developing effective relationships with publishers, suppliers, distributors and local authorities to ensure timely delivery of high-quality materials 
  • Organise delivery contracts and logistics, working closely with distribution partners and local authorities 
  • Lead on the development of discrete projects and expansions within the programmes
  • Carry out research and engagement to support programme development
  • Engage effectively with key funders and other stakeholders to manage productive relationships in programme design and delivery
  • Lead on the design and management of the Read, Write, Count training programme
  • Line manage the Regional Outreach Coordinators to ensure the effective delivery of the Read, Write, Count training programme and the forging of productive relationships at local level
  • Line manage the School Communities Administrator to achieve excellent performance and delivery of the programme objectives 
  • Work across the School Communities Team to draw on expertise and make links with the wider School Communities Programme, seeking out opportunities for programme development and improvement 
  • Liaise with other SBT teams, as appropriate, to ensure efficient and effective programme delivery and maintain consistent standards across SBT programmes 
  • Reporting to the Head of School Communities, manage the programme delivery budgets, including creation of monitoring reports for funders
  • Support the Head of School Communities by liaising with and managing relations with partner organisations (including the Scottish Government and Education Scotland) to ensure efficient and effective administration and management of the collaborative relationships involved in delivering the programme
  • Establish and manage external consultants and expert panels 
  • Works closely with SBT’s marketing team to develop programme materials, including print resources and online content, managing internal communications and deadlines, to ensure timely delivery
  • With support from the Head of School Communities, create and present reports on the attainment programme’s progress and outcomes 
  • Support programme development and improvement by working collaboratively with the Head of Research and Evaluation
  • Represent and advocate for Scottish Book Trust and the School Communities Programme, as required, at conferences, network meetings and events

Knowledge, Skills and Experience

  • Significant experience of project planning, co-ordination and management, particularly for logistically-complex projects 
  • Exceptional organisational and time management skills with an ability to work with multiple priorities to achieve deadlines and outputs
  • An up-to-date knowledge of and interest in education policy in Scotland
  • Experience of managing and motivating staff, leading achievement of objectives and excellent team working, in line with SBT’s values
  • Ability to work across teams, promoting collaboration and taking responsibility for meeting deadlines and outcomes
  • Excellent written and oral communication skills including experience of managing complex relationships with high profile external stakeholders and diverse partner organisations
  • Negotiating, influencing and diplomacy skills
  • Presentational skills and confidence speaking to external groups
  • Ability to carry out desktop research, analyse and present findings
  • Advocacy skills and ability to act as ambassador for SBT and its programmes
  • Some experience of evaluation methodologies and processes is desirable
  • Confident in the use of IT, including Microsoft Office applications, and familiarity with databases and information management

Other Information

The post is based at Scottish Book Trust’s offices in Edinburgh, however the post holder must be prepared to travel occasionally for work-related duties.

To apply for this post please complete a Scottish Book Trust Application Form and an Equal Opportunities form and email them to recruitment@scottishbooktrust.com  

For further information, please contact recruitment@scottishbooktrust.com, or call 0131 524 0160

 


HR Advisor

Salary: Grade 4 (£26,000 - £28,499 pro rata)

Contract: Fixed term 9-12 months, part-time 21 hours per week

Closing Date: Monday 26 November 9am

Job Summary

Working as part of the Operations Team and reporting in to the Director of Finance & Operations (DFO), the postholder will support the DFO in developing and providing an HR support service for the charity. As well as offering first level HR support to line managers, the work includes investigating and trialling HR software options and reviewing and creating certain HR policies, practices and processes.

The post will also take a lead in organising the delivery of HR related training to managers to effectively carry out HR policies/practices.

Key Responsibilities

  • With support from the DFO and in consultation with our external HR Advisor, research, develop and or improve certain HR policies and procedures
  • Offer day to day first line advice to managers in carrying out our HR policies and practices
  • Organise and/or deliver appropriate staff/manager training to implement policies, where required, including sourcing/producing supporting documentation 
  • Supported by the DFO, carry out desk top review of potential HR software to assist with streamlining processes and increasing efficiency and analytical capabilities for HR related data 
  • Supported by the DFO, assist with the creation of an implementation plan for any approved software acquisition, including a relevant staff training programme 
  • Develop the existing Manager Competency Framework to extend for use with all grades of staff
  • Create a staff handbook, and induction pack and process
  • Compile an HR Data Protection statement for sending to staff for GDPR compliance
  • Develop a Recruitment & Selection Policy and process, and source appropriate training for recruiting managers.

Knowledge, Skills and Experience

  • A CIPD qualified HR advisor with at least 2 years’ experience undertaking similar work in a medium–sized organisation
  • Experience of researching, designing and developing policies and practices in medium-sized organisations
  • Knowledge and understanding of organisational culture and approaches to working in the not-for–profit sector
  • Ability to deliver work to agreed timelines
  • Ability to work with confidential information, recognising what constitutes confidential information and maintaining that confidentiality at all times
  • Excellent interpersonal skills with a friendly, professional approach to supporting problem solving, policy implementation and staff training and development
  • Excellent presentation skills with ability to influence and motivate learning in staff
  • Desktop research skills with experience of producing policies, procedures and learning materials 
  • Excellent written and oral skills, with ability to adapt style of communications to fit organisational culture and values
  • Experience of using HR software with ability to analyse information and data and present findings is a user-friendly format
  • Ability to work collaboratively across the organisation, crossing departmental boundaries and establishing rapport with a diverse range of staff

Other Information

The post is based at Scottish Book Trust’s offices in the centre of Edinburgh.

To apply for this post please complete a Scottish Book Trust Application Form and an Equal Opportunities form and email them to recruitment@scottishbooktrust.com  

For further information, please contact recruitment@scottishbooktrust.com, or call 0131 524 0160

 


 

Web & Digital Products Manager

Salary: Grade 5 (£28,500 - £34,000)
Hours: Full time, permanent
Reporting to: Director of Marketing and Communications

Closing date: Monday 17 December 2018, 9am

Job Summary
This is a key role within the Marketing and Communications team which works with programme teams across the charity to deliver our charitable objectives through our key digital products.

The post supports the Director of Marketing & Communications (DMC) by leading on the design, development and delivery of Scottish Book Trust’s (SBT) websites and digital products, including project managing any new developments.

Using a high degree of technical knowledge, the post acts as specialist consultant on all SBT’s digital development projects to ensure they align with the organisation’s overall digital strategy. In delivering web and other digital developments, the post assists programme staff by thinking creatively, supporting user engagement, managing external relationships, feeding in to research options and identifying risks. The role balances priorities and leads others to deliver complex and dynamic web and digital products that meet the charity’s needs.

Key Responsibilities

Web and Digital Product management and development

  • Ensure Scottish Book Trust website(s) delivers the charity’s strategic aims as well as its day to day operational requirements
  • With support from the DMC and keeping fully informed of SBT’s strategic priorities, develop and implement a website strategy, including:
    • Ensuring the effectiveness of the structure, navigation and content of SBT’s website(s)
    • Ensuring consideration of digital priorities and requirements in relation to SBT projects and programmes
    • Developing effective web campaigns and content by working closely with appropriate members of the Marketing and Programme Teams
  • Project manage the development of existing and any new website(s) and digital products, including:
    • Consulting with teams to gather requirements for development, preparing relevant documents, managing tender processes and agreeing delivery contracts 
    • Reporting risks and project progress to Senior Management and the Board
    • Establish and manage effective external agency relationships to deliver the website and digital products solutions
    • Work closely with the CRM Manager to assist with scoping and implementing CRM developments, as required
    • Support wider digital development initiatives across the charity, as required 
  • Implement and manage the editorial and content strategy for SBT website(s) and digital products, creating and editing website content, and supporting content development across the charity.

Budget and People

  • Line manage and support the performance and development of the Website Editor, Website Coordinator and Schools Communities Digital Projects Manager 
  • Support staff working on digital development initiatives across the charity, as required, including the Early Years Digital Projects Manager
  • Manage budgets for website and digital products

Knowledge, Skills & Experience

  • Educated to degree level or equivalent professional experience
  • Significant experience of managing complex digital products in a fast-paced environment
  • Considerable experience of developing company-wide web and digital strategy
  • Experience of scoping, requirements gathering and creating tender documents and managing supplier procurement processes
  • Experience of managing effective external relationships with suppliers and developers to achieve project goals
  • Experience of setting and managing budgets and obtaining best value outcomes
  • Knowledge and understanding of user experience in shaping development and solution design
  • Experience of implementing content strategies, with the ability to write and edit creative and effective web copy
  • Significant experience of working with CMS and CRM systems as a system administrator
  • Experience and understanding of integrating CRM systems with digital products
  • Superior understanding and experience of website development and digital technologies 
  • Understanding of data protection and fundraising regulations

Person Specification

  • Approachable with excellent communication and influencing skills
  • Ability to collaborate and work across teams
  • Methodical, analytical and accurate, with excellent attention to detail 
  • A proactive and creative approach to problem-solving and solution finding 
  • Personal resilience with ability to prioritise workload
  • Confidence and enthusiasm to promote staff understanding and use of digital approaches and opportunities 
  • Enthusiasm for and understanding of the aims and values of Scottish Book Trust and awareness of the wider arts/educational charity sector

Other Information

The post is based at Scottish Book Trust’s offices in the centre of Edinburgh.

Appointment will be conditional on securing basic clearance from Disclosure Scotland

To apply for this post please complete a Scottish Book Trust Application Form and an Equal Opportunities form and email them to recruitment@scottishbooktrust.com  

For further information, please contact recruitment@scottishbooktrust.com, or call 0131 524 0160

 


Schools Communities Digital Projects Manager

Salary: Grade 4 (£26,000 - £28,499)
Hours: Full time, fixed-term 6-9 months.

Reporting to: Web & Digital Products Manager

Closing date: Thursday 29 November, 9am

Job Summary
As part of the Marketing and Communications team and working closely with the Schools Communities team, the Schools Communities Digital Projects Manager supports the Web & Digital Products Manager in the management and delivery of the digital elements of the Schools Communities programme.

The role supports a key national reading programme for primary and secondary schools, with two main elements: managing and supporting the existing website and programme management system, and project managing the introduction of a digital product for teenagers.

Key Responsibilities

Website management and support

  • Manage the website and registration system for a key Schools Communities programme, troubleshooting internal support issues and liaising with external developers where required
  • Brief website changes to suppliers, managing the testing and delivery of developments
  • Work with the CRM Manager to ensure that data structures, imports and exports work effectively to support reporting across SBT programmes
  • Identify development needs for future cycles of the programme, making recommendations for additional development 
  • Support programme staff to develop and post user-focused content 
  • Update and maintain user guides and technical documentation for SBT staff

Digital product development

  • Work with external suppliers to project manage the build of a digital product to support the delivery of attainment programmes in schools and promote reading for pleasure in secondary school pupils
  • Identify features required, prioritising these based on user need, demand and budget
  • Manage the user-focused testing process for prototypes and MVP, working with the Schools Communities team to involve secondary schools and pupils in the product development
  • Carry out internal acceptance testing for the final product, providing detailed feedback to external providers
  • Identify and prepare content for the digital product 
  • Budget management and project reporting
  • Work with Marketing Team to support the marketing and delivery of the digital product to teenagers


In addition, the post-holder may provide additional support as required to digital projects across Scottish Book Trust, as required.

Knowledge, Skills & Experience

  • Experience of managing effective external relationships with suppliers and developers to achieve project goals
  • Experience of project management, ideally in a fast-paced digital environment
  • Experience of working on digital products 
  • Experience of acceptance testing and offering feedback on digital product development
  • Understanding of website design and development
  • Experience of requirements gathering in digital projects
  • Strong analytical and creative problem-solving skills
  • High level of accuracy and attention to detail

Person Specification

  • Able to work independently and use own initiative
  • Highly organised with the ability to plan and manage changing priorities and drive through completion of tasks to agreed timelines 
  • Approachable with a commitment to delivering excellent support to internal and external users 
  • Work well within a small team to deliver shared priorities and goals
  • Ability to collaborate with diverse organisational teams to manage competing priorities and staff expectations 
  • Personal resilience and enthusiasm for achieving the charity’s objectives


Other Information
The post is based at Scottish Book Trust’s offices in Edinburgh, however the post-holder may be required to travel occasionally for work-related duties.

Appointment will be conditional on securing basic clearance from Disclosure Scotland

 

To apply for this post please complete a Scottish Book Trust Application Form and an Equal Opportunities form and email them to recruitment@scottishbooktrust.com  

For further information, please contact recruitment@scottishbooktrust.com, or call 0131 524 0160

 


 

Director of Marketing and Communications

Salary: Grade 7 - £45,000 - £55,000
Hours: Full-time, permanent
Reporting to: Chief Executive Officer

Closing date: Monday 10 December, 9am

Job Summary
The Director of Marketing and Communications (DMC) designs and leads Scottish Book Trust's (SBT) external communications strategy in support of the charity's mission, vision and values. This includes driving the strategic impact of SBT's digital presence, brand management, stakeholder, funder, and supporter engagement, as well as audience development for SBT's programmes.

The DMC leads the marketing and fundraising teams and as a member of the Senior Management Team (SMT),works closely with the CEO and other members of the SMT to contribute more widely to shaping and delivering the strategic direction of Scottish Book Trust’s work as a whole.

Key Responsibilities

  • As a member of SMT, contribute to the development, creation and delivery of SBT’s strategic business plan 
  • Devise and deliver SBT's marketing and communications strategy to ensure consistent and effective promotion of the charity's public profile in support of its charitable aims, fundraising and programme objectives
  • Lead and manage the marketing team to achieve its strategic and tactical marketing and audience development objectives, across digital, social and print media, as well as press and PR
  • Line manage the Marketing and PR Manager to support implementation of agreed approaches to branding, PR, social media, print 
  • Line manage the Fundraising Manager supporting them to set and achieve fundraising targets and objectives 
  • Line manage the Digital Products and CRM Managers to support the design and delivery of web and CRM aspects of our marketing strategy and programme objectives
  • In collaboration with the Director of Programme and programme heads, identify marketing and audience development approaches for each programme
  • Using the diversity of SBT's communication platforms, develop deeper relationships with existing programme audiences while also devising innovative ways to reach new and under-represented audiences
  • Work with the CEO to support SBT’s campaigning and advocacy work 
  • Research, develop and manage data capture processes to provide market intelligence which support audience engagement and development, brand recognition and inform strategic and programme-making decisions
  • Set, manage and report against the marketing budget and fundraising targets
  • Prepare and present reports on the Marketing and Communications Team performance against its objectives to the SBT Board, and contribute more widely to Board Meeting discussions and decision-making 
  • Work diplomatically and collaboratively with external stakeholders, funders and delivery partners, using negotiating and influencing skills
  • Act as an SBT ambassador, promoting SBT's work externally to stakeholders and supporters, particularly supporting fundraising donor/sponsor relations 
  • Actively manage own professional development, seeking out opportunities for continued learning and growth
  • Act as a role model internally, actively demonstrating and promoting SBT's values

Skills & Experience

  • Educated to degree level
  • A minimum of 5 years’ experience at a senior level in developing and delivering marketing and communication strategy, audience development, media relations and fundraising 
  • Membership of the Chartered Institute of Marketing is desirable 
  • Track record of strategic and creative thinking
  • Thorough knowledge and understanding of market research and data analysis techniques
  • Excellent understanding of strategic arts/charity marketing and audience development practice with proven experience and achievement in these areas
  • Substantial experience of leading and managing a team of diverse talented and creative individuals, supporting individual performance and development, as well as creating excellent team relations and working practices
  • Experience of leading a fundraising function, including development of a fundraising strategy 
  • Experience of using websites, CRM, social media and new technology as a marketing and audience development and engagement tool
  • A proven track record in print production
  • Experience of managing and reporting on significant organisational budgets
  • Strong planning and project management skills
  • Excellent written, verbal and presentation skills
  • Experience of working across multi-disciplinary teams, supporting senior managers and others in the marketing/communications aspects of their roles
  • Experience of reporting to the Board or executive team and representing an organisation to high profile external stakeholders
  • Sophisticated negotiating and influencing skills, with a track record of establishing and managing effective stakeholder and partner relationships
  • Good knowledge of the arts/literature/educational charity sectors

 

Other Information
The post is based at Scottish Book Trust’s offices in Edinburgh.

Appointment will be conditional on securing basic clearance from Disclosure Scotland

 

To apply for this post please complete a Scottish Book Trust Application Form and an Equal Opportunities form and email them to recruitment@scottishbooktrust.com  

For further information, please contact recruitment@scottishbooktrust.com, or call 0131 524 0160

 


Board Member

 

Closing Date: Monday 26 November

Summary

Scottish Book Trust, Scotland's national charity transforming lives through reading and writing, is looking for new volunteer Board Members.

Scottish Book Trust's highly accessible, creative, and inspirational national programmes start from a child's birth with Bookbug and offer a lifelong path to maintaining the joy and benefits of reading and writing for pleasure. We design and deliver programmes such as Bookbug, First Minister's Reading Challenge, Book Week Scotland and New Writer Award Schemes, among many others. We have a reputation for being ambitious and innovative, as well as delivering complex national programmes that champion excellence and equality.

 

Role of the Trustees

Charity Trustees are responsible for the general control and management of the charity’s work. Although staff are employed to carry out the day-to-day operations of the charity, the Trustees remain ultimately responsible for its governance and strategy. Trustees act as a group and are collectively responsible for actions and decisions. Trustees uphold and represent Scottish Book Trust’s purpose, mission and values in both a personal and professional capacity. Trustees should:

Act with appropriate care and diligence:

  • By ensuring the organisation has a strategic plan which is clear in its purpose and direction
  • By ensuring the charity is effectively managed, operates efficiently and works within its constitution, policies, budgets, any relevant good practice guidance and the law
  • By putting the interests of the charity before their own interests or those of any other person or organisation

Show commitment and professionalism. Trustees are expected to prepare for Board meetings by reading the papers they are sent, by attending meetings regularly and by participating in discussions and the decision-making process.

Represent Scottish Book Trust effectively to others. Trustees are expected to act as ambassadors for Scottish Book Trust, using their networks and connections to help promote our work and fundraising activities.

Follow the code of conduct. In carrying out their role, Trustees are expected to uphold high standards of professional behaviour. In particular, Trustees should show respect for fellow Board Members and staff; use objectivity and good judgement in their decision-making, and maintain integrity and confidentiality in the performance of their role.

 

Term of office

Trustees are appointed for a term of 3 years initially, with the option to stand for re-election for an additional 3-year period. At the expiry of the second 3-year period, Trustees must retire from the Board.

 

Experience and skills

We are looking for enthusiastic and committed Trustees to help shape our strategic direction, oversee the delivery of our business plan priorities, and support our fundraising and advocacy work.

We are particularly seeking Board Members who have a knowledge of or background in education, local authorities or early years, who are passionate about promoting literacy and personal fulfilment through reading and writing for pleasure.

Our Treasurer is also stepping down at the end of the year, so we are looking for a qualified finance professional to take her place on the Board and to chair the Finance Committee. A knowledge of charity accounting is particularly welcome.

 

Further information

Board Meetings are held quarterly, in the morning, at our offices in central Edinburgh. In addition, the Treasurer post chairs four Finance Committee meetings a year. Although these are unpaid positions, reasonable expenses incurred in attending meetings will be reimbursed.

 

For more information about Scottish Book Trust and the work we do, please visit our website or read our latest Accounts and Annual Review.

If you have any queries regarding these positions and would like an informal chat, please contact our CEO, Marc Lambert, at Marc.Lambert@scottishbooktrust.com or by telephoning 0131 524 0160

To apply for this post please email recruitment@scottishbooktrust.com with a CV and covering letter explaining why you would like to be a Scottish Book Trust Board Member and what skills and experience you would bring to the role.

 


Board Member (Treasurer) 

 

Closing Date: Monday 26 November 

Role of the Treasurer

The Trustee appointed to the Treasurer role will have expertise as a qualified finance professional, preferably with a good knowledge of charity accounts. The Treasurer is also the Chair of the Finance Committee which meets quarterly a week or two before the quarterly Board Meetings. The Treasurer has two additional meetings a year with the Director of Finance and Head of Finance to monitor and review financial performance.

In addition to the general duties of a Trustee, the Treasurer will:

  • monitor the financial administration of the charity and its legal compliance on finance- related matters
  • effectively chair the Finance Committee and report its discussions and recommendations up to the full Board
  • ensure Scottish Book Trust’s financial affairs are conducted within an appropriate policy and control framework, protecting the integrity and security of the Scottish Book Trust’s financial data and assets
  • assist the Trustees in their understanding and interpretation of the financial information presented, providing guidance to help Trustees in the approval of all appropriate financial matters
  • assess and advise Trustees on the financial implications of the organisation’s strategic and operational plans, advising on exceptional matters or areas outside the levels of delegated authorities; supporting the Board to take a strategic, risk-focused approach to financial matters
  • ensure statutory accounts are properly prepared, auditors appointed and auditor recommendations are implemented
  • provide support and advice to the CEO on financial matters and work closely with the Director of Finance & Operations and Head of Finance on finance-related issues and reporting

 

Further Information

For more information about Scottish Book Trust and the work we do, please visit our website or read our latest Accounts and Annual Review.

If you have any queries regarding these positions and would like an informal chat, please contact our CEO, Marc Lambert, at Marc.Lambert@scottishbooktrust.com or by telephoning 0131 524 0160

To apply for this post please email recruitment@scottishbooktrust.com with a CV and covering letter explaining why you would like to be a Scottish Book Trust Board Member and what skills and experience you would bring to the role.